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Privacy Notice for Cyber London Cluster

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Cyber London, in collaboration with our strategic partners, is dedicated to promoting innovation and identifying opportunities for collaboration, inward investment, and ongoing support. Our mission is to position London at the forefront of technology through funding, networking, knowledge exchange, sharing best practices, and identifying opportunities for national and international growth.

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Who is Collecting My Data?

This Privacy Policy sets out how we collect, use, and protect your personal information.

This website www.cyberlondon.com (the “Website”) is owned by Cyber London (“Company”, “we” or “us”)), a company registered in England and Wales under company number 15080724 whose registered office is at 162 Farringdon Road, London, United Kingdom, EC1R 3A.

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We are the Data Controller of any Personal Information you provide on this Website, and we are registered as a Data Controller with the Information Commissioner’s Office .

Please take the time to read this Privacy Policy, which is part of our Terms and Conditions. If you have any questions about this Privacy Policy or our use of your information you can contact us at info@cyberlondon.com.

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You also have the right to make a complaint to the relevant Supervisory Authority about our use of your information (in most cases under this Privacy Policy the relevant Supervisory Authority will be the Information Commissioner’s Office).

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How to Complain

If you have any questions about how Cyber London handles your personal data, privacy concerns, or wish to make a complaint, please contact our Data Protection Officer at:

 

Data Protection Officer

ATT: Cyber London

162 Farringdon Road

London

EC1R 3AS

United Kingdom

Email: info@cyberlondon.com

 

Contacting the Information Commissioner’s Office

If you believe your data has been misused or mishandled, you can make a complaint to the ICO or seek their independent advice:

Information Commissioner’s Office (ICO)

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Phone: 0303 123 1113

Website: https://iso.org.uk

Complaints to the ICO do not affect your right to seek redress through the courts.

 

Purpose of this Privacy Notice

This notice is provided in accordance with Articles 13 and 14 of the UK Data Protection Act 2018. It outlines how we will use your personal information to meet our legal obligations regarding data protection.

What is Personal Information?

Personal information refers to any information relating to an identified or identifiable living person, known as a 'data subject'. This includes information such as names, identification numbers, location data, online identifiers, or data related to physical, physiological, genetic, mental, economic, cultural, or social identity.

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What Data Do We Collect?

Most data that we collect, and process is provided directly by you, including:

  • Questions, queries, or feedback you leave, including your email address if you contact us.

  • Your email address when you sign up for our email alerts.

  • Tracking information on email interactions (e.g., links you open).

  • Your Internet Protocol (IP) address and web browser details.

  • Information on how you use the site through cookies (See out Cookie Policy)

  • We also receive data indirectly from third-party sources. Please review their privacy notices for details on how they manage your data.

 

How Will We Use Your Data?

We use data to:

  • Improve our services.

  • Send periodic emails about new initiatives, company updates, events, and other relevant information.

  • Share general information, news, and updates about our cluster and the wider global cyber ecosystem.

  • Contact you for market research purposes.

  • We will never sell your information.

  • We will only collect necessary and relevant personal information.

 

Legal Basis for Processing Your Data

Our legal basis for collecting or processing personal information is your freely given consent as per Article 6(1) of the UK Data Protection Act 2018. It will be clear to you what you are consenting to and how you can withdraw your consent.

What Happens If I Do Not Provide This Information?

If you do not sign up for our e-newsletters and provide your contact details, you will not receive updates.

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Who Will Your Data Be Shared With?

We will inform you if we plan to share your data with other organisations and whether you can opt out. You can request details of our data-sharing agreements and the circumstances under which we might share your information without notifying you (e.g., to prevent crime or produce anonymised statistics).

We may use your name, surname, title, and company name to promote you as a speaker, panellist, or sponsor on our social media and website. You have the right to withdraw your consent at any time.

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Information Retention

We do not store of transfer your person data outside of the United Kingdom. If this becomes necessary, we will inform you and seek your consent.

We follow strict security procedures as to how your personal information is stored and used, and who sees it, to help stop any unauthorised person, getting hold of it. We prioritise the security of your personal information. To ensure your information is protected, we have implemented the following data security measures for data: Encryption, Access Control, Regular Backups.

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Unfortunately, the transmission of information via the internet is not completely secure, and although we do our best to protect your personal data, we cannot guarantee the security of your data. So, we cannot accept ay liability for the loss, theft, or misuse of the personal information which you have registered on the Website if there is a security breach.

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We will keep you information stored on our systems for as long as it takes to provide the services to you. The third parties we engage to provide services on out behalf will keep your data stored on their systems for as long as is necessary to provide the services to you. We will not store your information for longer than is reasonably necessary of required by the law.

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Access to information

Data Protection Legislation gives you the right to access information held about you. You are entitled to be told by us whether we or someone else on our behalf is processing your personal information; what personal information we hold; details of the purposes for the processing of your personal information; and details of any third party with whom your personal information has been shared.

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In the event that an access request is unfounded or excessive, we may charge a ‘reasonable fee’ for meeting that request. Similarly, we may charge a reasonable fee to comply with requests for further copies of the same information (that fee will be based upon the administrative costs of providing the information).

Sometimes you may be asked to provide proof of identity before we show you your personal information – that is so we can prevent unauthorised access. Your rights to access, rectify such information, object, or cancel the information we hold about you can be exercised at any time by contacting us at info@cyberlondon.com.

 

Your Data Protection Rights

You have rights under the UK Data Protection Act 2018. The Information Commissioner's Office (ICO) provides a full explanation of these rights on their website. Cyber London will uphold your rights when processing your personal data.

Your rights include:

  •  The right to access your data.

  • The right to rectify inaccurate data.

  • The right to erase your data (right to be forgotten).

  • The right to restrict processing.

  • The right to data portability.

  • The right to object to processing.

  • The right to withdraw consent at any time.

 

Even if you have accepted the processing of your personal data for marketing purposes (by ticking the relevant box), you have the right to ask us to stop processing your personal data for such purposes. You can exercise this right at any time by contacting us at info@cyberlondon.com.

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The Website may, from time to time, contain links to and from the websites of advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

You will be entitled to receive the personal data that you have provided to us in a structured, commonly used, and machine-readable format, and to transmit that data to another data controller. You can exercise this right by contacting us at info@cyberlondon.com.

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Changes to Our Privacy Notice

We may update this privacy notice. The ‘last updated’ date will reflect these changes, which will apply immediately to you and your data. If these changes significantly affect how your data is processed, we will take reasonable steps to inform you.

 

Definitions

 For the purposes of this Privacy Policy, “Data Protection Legislation” is defined as, for the periods in which they are in force, all applicable data protection and privacy legislation in force in the UK including the General Data Protection Regulation ((EU) 2016/679), as it has effect in the UK; the Data Protection Act 2018; the Privacy and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) and any equivalent legislation amending or replacing such legislation.

“Personal Data”, “Controller”, “Processor”, “Data Subject” and “Supervisory Authority” shall have the meaning given to them in the Data Protection Legislation.

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Last Updated: 24.05.2024

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